Do I need to record attendance for each student on my roster?
No. The Child Care Enrollment Study Form is designed to capture student absences. To mark a student absent, use the check box next to the student’s name. Then use the dropdown to select the reason for the student’s absence. Students who do not have a checkmark selected will be counted as present for that date.
What if I don’t see an enrolled child listed on my roster?
The Enrollment Study is based on agreements that are entered into the E-Child Care Provider Portal. Data from the Provider Portal is pulled once a month (approximately on the 15th) for the previous month. If a child is enrolled, but does not display for the days they are enrolled, use the “Notes” field to indicate the days that student was absent, including the reason. If you have additional questions about child agreements, contact your CCR&R.
Why does the number of children on my roster change when selecting specific dates?
The Enrollment Study is based on agreements that are entered into E-Child Care Provider Portal. If a child has an agreement that starts on the 15th of the month, that child will not show in the calendar on the 1st of the month, but instead will show on the date that their agreement starts. If you have additional questions about child agreements, contact your CCR&R.
When do I need to submit my monthly facility closings and student absence data?
You will submit facility closings and student absence data once a month. You will receive three reminder emails:
- The first email will let you know you have one week left to record absences;
- The second email will let you know that a new month is available and the previous month will need to be submitted by the next day; and,
- The third email, arriving on the morning of the last day you can submit, is your final reminder.
New months will be available approximately in the middle of the month and you will have about a month to record absences. Once you submit the month, you can no longer make changes to that month’s closings or absences.
Please note that March is a test month for providers to familiarize themselves with the Enrollment Study and data entered in March will not be used in the Study.