This page contains policy summaries about the Child Care Assistance Program and how they affect you (the child care provider). 

If you have questions about any of the information below, please follow up with your
Child Care Resource and Referral (CCR&R) agency.


 

Copayment (Copay)

Please note that copayments are resuming on August 1, 2024.

Federal law requires families to share in the cost of child care using a sliding fee scale (meaning cost is adjusted depending on your income). This fee is known as copayment or copay. 

Copayments had been temporarily suspended since the onset of, and recovery from, the COVID-19 pandemic due to the availability of additional federal funding. That funding is no longer available, and federal law requires families receiving child care assistance to share in the cost of child care by making copayments, with limited exceptions. A family’s copayment amount is calculated based on the first child and second child. There is no copayment for any additional children.

Copays are resuming and families will be responsible for paying copayments to you starting August 1, 2024.
 
Please note that if a family’s income is at or below 100% of the Federal Poverty Level (FPL) or if the child is in protective services, the copayment will be waived. For those families, the State will provide the total CCAP provider payment rate and the family will owe you no copayment.

Copayment percentages are as follows: 

Family Income at or below 100% FPL

Full-Time

Part-Time

One Full-Time/One Part-Time

One Child

Two or More Children

One Child

Two or More Children

Two or More Children

waived

waived

waived

waived

waived


Family Income of at least 101% and up to 200% of FPL

Full-Time

Part-Time

One Full-Time/One Part-Time

One Child

Two or More Children

One Child

Two or More Children

Two or More Children

2% of income

3% of income

1% of income

1.5% of income

2.5% of income

 
Family Income of at least 101% and up to 200% of FPL

Full-Time

Part-Time

One Full-Time/One Part-Time

One Child

Two or More Children

One Child

Two or More Children

Two or More Children

3% if income

5% of income

1.5% of income

2.5% of income

4% of income


A new Parent/Applicant and Provider Agreement (PAPA) will soon be issued by your County Resource and Referral agency (CCR&R) to show the copayment amount owed to you by each family you serve that receives child care assistance.
 
Please note that if you charge a rate that is higher than the CCAP provider payment rate, the family will be responsible for paying you both the copayment and that overage amount above the CCAP provider payment rate.
 
You can review the Copayment Schedule or if you have any questions, please contact your CCR&R.

Temporary COVID-19 Family Differential Payments

In response to the COVID-19 pandemic, the Division of Family Development instituted Temporary COVID-19 Family Differential Payments. These Family Differential Payments provide up to $300 for full-time care, or $150 for part-time care, per eligible child, per month above the baseline reimbursement rate. These Family Differential Payments will be added to the base rate for licensed child care centers and registered family child care providers from through June 30 2024.
 
Family Differential Payments are designed to help pay the tuition difference and reduce any other costs or fees paid by families that are not covered by the baseline reimbursement payments. This means that if your rate is greater than the states baseline reimbursement rate, you must reduce the family’s cost of care by directing these funds to any difference owed by the family. If there is no difference, the additional amount received through the Family Differential Payment must be directed to cover any balances due to by the family or to cover any other costs or fees. 

Payments Based on Enrollment

In response to the COVID-19 pandemic, the Division of Family Development instituted enrollment-based Child Care Assistance Program payments on a temporary basis. During this time, you are being paid on the number of children currently enrolled, regardless of whether the child(ren) are in attendance on a given day. 
 
For your child care assistance families, this means they do not have to use the use the eChild Care attendance system (POS or IVR system) to check their child in and out of care.
 
You should continue to participating in the Child Care Enrollment Study during this time period. Paying based on enrollment is designed to provide stability to providers and flexibility for families and will continue through June 30, 2024.
6/18/24