Applicant(s)/Parents Eligibility Requirements

• Must be a New Jersey resident;
• Must meet income requirements and not have assets that exceed $1 million; and
• Must be working full time (30 hours or more a week), attending school full time (12 credits or more), in job training (at least 20 hours a week), or have a full-time equivalent combination of these activities to meet the requirement.

 
Child Eligibility Requirements

• Up to the age of 13, or less than age 19, if mentally or physically incapable of self-care or under protective supervision by the NJ Division of Child Protection and Permanency (DCP&P);
• Must be a US Citizen or qualified non-citizen; and
• Must reside with applicant/co-applicant (parent(s) or individual(s) acting as parent(s) (legal guardian or other person having custody)).

Assistance for Homeless Families
Experiencing homelessness and needing child care services is a challenge. We make it easier for you to receive help paying for child care even if you don’t have all of the required documents. If you lack a fixed and adequate nighttime residence, you would meet the definition of homeless.

Specifically that means living in:

• Shared housing due to loss of housing, economic hardship, or a similar reason;
• Motels, hotels, or campgrounds because you don’t have alternative accommodations;
• Emergency or transitional shelters;
• Locations not designed or intended for human sleeping, such as park benches; or
• Cars, parks, public spaces, bus or train stations, or abandoned buildings.

If you are facing one of these situations and are unable to provide the necessary documents with your application, you may have up to three months to submit the required paperwork. During this time, your family can start receiving child care assistance. Contact your CCR&R for help or you can call the Child Care Helpline at 1-800-332-9227. 

Families that meet all CCAP eligibility requirements at initial application or redetermination will continue to be authorized for a 12-month eligibility period. This means you will continue receiving services during your 12-month eligibility period, even if you experience a temporary change in your family income or work, school or job training schedule.

Check your eligibility!

If you have not already chosen an eligible, quality child care provider, it is important to find one that meets your child care needs. Your benefits may be accepted at any of the following types of programs that are approved by the state and that participate in CCAP, including:

• Licensed Child Care Centers (including before- and after-school care)
• Registered Family Child Care Providers
• Approved Home Providers (In-Home and Family, Friend and Neighbor)
• Summer Youth Camps

Here are some things to think about when choosing a child care provider:

• Plan for the full year of child care. Your child care needs may be different in the summer than during the school year.
• Be sure to get a schedule of the days that your provider will be closed since you will need to make other arrangements.
• Review all of your provider’s policies and make sure that you understand their rules on different situations and your rights and responsibilities, such as late pickup and termination of services.
• Providers all charge different rates. Make sure you know what your provider charges and what CCAP will cover on your behalf. If your provider’s rate is more than the maximum allowable rate the state will pay, you will have to pay the difference. This is called an overage. This overage is separate from the copay and other fees your child care provider charges for specific purposes (e.g., field trips and late fees). Overages and/or any other fees are owed directly to your chosen provider. 
• Know that you can choose another provider at any time; however, you must notify your CCR&R and your current provider 10 calendar days before the change. CCAP payments cannot be made to two providers for the same period of service.
• Ask about providers who meet higher-quality standards (like Grow NJ Kids). 

Download a printable checklist to use when looking for a child care or early learning program.
 
Once you’ve selected a provider, your CCR&R will send you some forms that must be completed and signed by both you and your provider before payment will begin. For more information on different types of providers, visit our Types of Care page. 
 
Use our Search feature to find eligible providers in your area and view inspection reports, or you can contact your CCR&R for help selecting a provider.

In New Jersey, all child care and early learning programs that accept, or wish to accept, child care assistance payments must comply with the requirements set forth by the federal Child Care and Development Block Grant (CCDBG) Act. These requirements define health and safety standards,  including comprehensive criminal background checks, training and annual inspections.

In addition to all of the federal CCDBG requirements, child care providers receiving payment through CCAP must be licensed or registered by the Department of Children and Families (DCF), Office of Licensing (OOL), approved by the Department of Human Services (DHS), Division of Family Development (DFD) or certified by the Department of Health (DOH). These include child care centers, home-based providers (family child care providers and approved homes) and summer youth camps.

Programs that are license-exempt, such as public and charter schools or faith-based organizations, must become licensed and must comply with CCDBG requirements in order to receive CCAP payments.

The DCF Office of Licensing inspects every licensed child care center annually to enforce health, safety and educational program requirements. 

Registered family child care providers and approved home providers (In-Home and Family, Friend and Neighbor) are inspected annually by the CCR&Rs. 

Summer youth camps must register annually with the Department of Health (DOH), Public Health and Food Protection Program. Inspections of summer youth camps are conducted by both the DOH and local departments of health. 

You can search for quality child care in your area (including programs participating in Grow NJ Kids) and view inspection reports by using our Search feature or you can contact your CCR&R for help.

Grow NJ Kids, NJ’s Quality Rating Improvement System, helps raise the quality of child care and early learning across the state. Programs that choose to participate receive resources that help them raise their quality and continuously improve their programs.

For parents, Grow NJ Kids helps you choose a quality provider so you can make the most of your child’s early learning years.

To find a Grow NJ Kids rated or participating program near you, visit our Search page. 

Once you have been found eligible for child care assistance, you are approved for 12 months of child care. From the date you were approved, you have 60 days to start using your 12 months of benefits. 

Payments will be made directly to your approved provider as indicated on your Parent/Applicant and Provider Agreement (PAPA).
 

Federal law requires families to share in the cost of child care using a sliding fee scale (meaning cost is adjusted depending on your income). This fee is known as copayment or copay. Other copay amount factors are family size, hours of care (part- time or full-time), and the number of children receiving services. 

If you are assessed a copay, that amount will be listed on your Parent/Applicant and Provider Agreement (PAPA) issued by your CCR&R. Copays are waived for families with income at or below 100% of the Federal Poverty Level (FPL) and families with a child in protective services.

Even after paying your copay, you may still owe money to your provider. This is because the state has set payment rates for CCAP. These rates vary depending on several factors including the age of your child and the type of provider (e.g., whether you are using a licensed child care center or a registered family child care provider) and whether the provider meets Grow NJ Kids high-quality standards.

The state payment rate may cover the entire cost of your child’s care. However, if your provider charges more than what the state covers, you are responsible for paying the difference. This is called an overage. 

This overage is separate from the copay and fees your child care provider charges for specific purposes (e.g., field trips and late fees). 

In certain situations, if your child care provider charges more than the state payment rate, they may choose not to charge you the overage or otherwise negotiate a lower rate. 

CCAP payments cannot be issued to a provider whose License, Certificate of Registration or Approval is revoked, suspended or expired, or if there is an imminent health or safety danger. In the event that your provider is not eligible to provide services, you will be contacted by your CCR&R and they will help you find alternative child care.

The state pays your chosen child care provider directly for your child’s care. If you have to pay a copay, overages and/or any other fees - you are responsible for paying those directly to your provider. 

If you are a family receiving child care assistance through New Jersey’s Department of Human Services, Division of Family Development, federal law requires families to share in the cost of child care using a sliding fee scale (meaning cost is adjusted depending on your income). This fee is known as copayment or copay. 

What factors are considered when determining the copayment amount?
Copayment amounts are based on the household’s income, family size, hours of care (part-time or full-time), and number of children receiving services through the Child Care Assistance Program (CCAP).
 
Copayments are assessed at three different income thresholds:

1. At or below 100% of the Federal Poverty Level (FPL)
2. Income at 101% up to 200% of the Federal Poverty Level (FPL)
3. At or above 201% of the Federal Poverty Level (FPL)

Copayment percentages are as follows: 

Family income at or below 100% FPL

Family income of at least 101% and up to 200% of FPL

 
Family income is 201% of FPL or greater

How can I calculate my copayment to know the exact amount I have to pay?
There are several ways to help you understand and determine your copayment amount.

• Your copayment amount will be automatically calculated for you and printed on your PAPA issued by your local CCR&R.

• You can contact your local CCR&R.

• You can estimate your copayment by multiplying your monthly income by the above percentage that applies to your situation.

• You can review the Copayment Schedule.

Important Reminder – copayments are based on household income, family size, hours of care (part-time or full-time), and number of children receiving assistance (whether 1 or 2).

Why might I still owe money to my provider after I pay my copayment?
The state has set payment rates for the Child Care Assistance Program. These rates vary depending on several factors including the age of the child and the type of provider (whether you are using a licensed child care center or a registered family child care provider) and whether the provider meets Grow NJ Kids high-quality standards.
 
The state rate may cover the entire cost of your child’s care. However, if your provider charges more than what the state covers, you are responsible for paying the difference. This is called an overage. This overage is separate from the copay and other fees your child care provider charges for specific purposes (e.g., field trips and late fees). You are responsible for paying these fees directly to your provider.
 
In certain situations, if your child care provider charges more than the state payment rate, they may choose not to charge you the overage or otherwise negotiate a lower rate. 
 
How often do I have to pay a copayment?
You are responsible for paying your copayment for the time period indicated on your PAPA. Please discuss with your provider to determine the frequency at which your copayment is due, such as weekly, monthly, etc. You will directly pay your copayment to your provider.

What are some examples of copays and overage amounts?
To give you an example, first, we need to determine the type of setting, for example whether you are using a licensed child care center, registered family child care provider or approved home (in home or family, friends and neighbor) and then locate your income level on the Income Eligibility Chart. Once you’ve determined the type of child care facility and your income level based on your family size, you can calculate the copayment you’ll be required to pay by reviewing the Copayment Schedule.

Example One
There is one parent and one child in the family, for a family size of two. Let’s assume your family earns an income of $31,000 a year, or $2,583 a month (family income between 101% and up to 200% of FPL). The one child is in full-time care, so you’ll be required to pay 4% of your annual gross income, which equals a total yearly copayment of $1,240. This would be divided monthly, so your monthly copayment to your provider would be $103.33. 

Example Two
There are two parents with two children, for a family size of four. Let’s assume your family earns a gross income of $61,000 a year, or $5,083 a month (family income between 101% and up to 200% of FPL). One child is in full-time care and one is in part-time care. You’ll be required to pay 5% (4% first child and 1% second child) of your annual gross income, which equals a total yearly copayment of $3,050. This would be divided monthly, so your monthly copayment to your provider would be $254.17. 

 
Example Three
There are two parents with three children, for a family size of five. Let’s assume your family earns a gross income of $91,000 a year, or $7,583 a month (family income above 201% FPL). Three children are in full-time care, you’ll be required to pay 7% (5% first child, 2% second child, 0% third child) of your annual gross income which equals a total yearly copayment of $6,370. This would be divided monthly, so your monthly copayment to your provider would be $530.83.

 
*For all three examples, we used the licensed child care provider rate.
 
In certain situations, the child care provider may offer discounted rates for siblings and also may waive the overage amount or otherwise negotiate a lower rate. The Child Care Assistance Program does not provide services to negotiate the overage, that is the responsibility of the family and the child care provider.

Once you are approved for child care assistance, your CCR&R will send you the following documents:

• Parent/Applicant and Provider Agreement (PAPA)
• e-Child Care Parent/Provider Responsibilities and Agreement

You will need to complete a separate PAPA for each child and for each provider (e.g., before/after care provider and/or summer youth camp).

Your PAPA will need to be signed by both the parent/applicant and the child care provider and must include:

• Name and address of your provider;
• The start and end dates of child care services; 
• Days and hours care is needed;
• The state’s CCAP payment rate; and
• Your copayment amount, which is your share of the cost of child care.

The PAPA also provides important information about CCAP rules and your rights and responsibilities. It tells you about the reasons your CCAP benefits could be terminated or how you could become ineligible for the program (e.g., if you did not follow the program rules or if your family’s income exceeds program requirements).

It is very important that you complete and return the PAPA to your CCR&R within 10 calendar days of reciept. 

The e-Child Care Parent/Provider Responsibilities and Agreement covers your responsibilities, the providers’ responsibilities and e-Child Care policies and rules. You must have a signed e-Child Care Parent/Provider Responsibilities and Agreement for every provider you are using.  

These forms must be completed before payments will be made for your child’s care.

If you don’t return the required paperwork and documents within 10 calendar days, you will lose your benefits and will need to restart the application process. If you need additional time to sign the agreements, contact your CCR&R to request an extension.

DFD is required to monitor attendance by verifying children are enrolled and receiving child care services. Your provider will be taking daily attendance. 

Providers will continue to receive full payment even when your child is periodically absent  (e.g., absent once a week) during the month. If your child is absent from care for more than five consecutive days you must notify both your provider and your CCR&R. If the absence is due to illness, you must provide both your provider and your CCR&R with a doctor’s note.

If you need to change your child care provider, you are required to notify your current provider and your CCR&R as soon as possible (but no fewer than 10 calendar days) before making the change.

It’s important to make sure the new provider is eligible to receive payment through CCAP before changing providers. 

You will receive a new PAPA (Parent/Applicant and Provider Agreement) and e-Child Care Parent/Provider Responsibilities and Agreement to sign with your new provider. Once the new forms have been approved, your CCR&R will let you know what date you can start care with the new provider.

If you change child care providers without approval from your CCR&R, you need to pay for the full cost of the service until you receive the approved CCAP start date on your new PAPA and e-Child Care agreements.

REMEMBER: Before you begin care with your new provider, you must honor all contract agreements with the previous provider, including proper notification requesting the end of child care and paying in full everything you may owe. 

Report the following to your CCR&R within 10 calendar days of the change:

• You no longer need child care assistance.

• Your child no longer lives with you.

• You moved to a different county or state.

• You are changing from part-time to full-time care or from full-time to part-time care. 

• You want to change providers (must also report to your current provider). 

• Your family’s income exceeds 85% of the State Median Income. View the current Income Eligibility Chart.

Your Rights

When you apply for the New Jersey Child Care Assistance Program, and while you are receiving benefits, you are entitled to certain information and services.

• You have the right to choose a Department of Human Services (DHS), Division of Family Development (DFD) eligible licensed child care center, registered family child care provider, approved home provider (in-home or family, friend and neighbor) or summer youth camp.
• You have the right to visit your child any time they are in the provider’s care.
• If at any time you are dissatisfied with your current provider, you have the right to choose a new provider.
• If it becomes necessary to terminate your benefits, your CCR&R will provide notice 10 days before the effective date of the termination of your child care assistance. This termination notice will be submitted to you and all child care providers providing services to your family.
• You have the right to a CCR&R case review and then a DHS/DFD administrative review (appeal) regarding any decision that results in the denial or termination of your child care assistance, as long as that decision is not due to the lack of funding.
• You have the right to make a complaint or discuss areas of concern by calling the Child Care Helpline at 1-800-332-9227.

In order to continue your Child Care Assistance Program (CCAP) benefits after the conclusion of your current 12-month eligibility period, you must submit an Application for Redetermination of Eligibility and all supporting documentation to your Child Care Resource and Referral agency (CCR&R) within 30 calendar days from the date of the Notice of Redetermination. The supporting documentation must establish that you continue to meet CCAP residency, income, and employment, school or job training eligibility requirements.

Income Requirements

• If your family income is at or below 250% of the Federal Poverty Level (FPL) at redetermination, you will remain eligible for CCAP assistance as long as all other eligibility requirements continue to be met.
• If your family income exceeds 250% of the FPL, but remains below 85% of the State Median Income (SMI) at redetermination, you will be granted only 1 year of additional CCAP assistance known as a Graduated Phase-Out Period. You will no longer be eligible for CCAP assistance at the conclusion of this period.
• If your family income exceeds 85% of SMI, you are no longer eligible for CCAP assistance (you must notify your CCR&R within 10 calendar days of the change in family income to over 85% of SMI).
• The 250% of FPL and 85% of SMI family income limits, according to family size, are as follows:

View full chart 2026-2027 Income Eligibility Schedule Chart

A graduated phase-out period of assistance commences at the beginning of a new eligibility period and can only be granted one time. After the one-year graduated phase-out period, you are no longer eligible for assistance. 


Employment, School, or Job Training Hours Requirements

• Employment hours must be a minimum of 25 hours per week. 
• School hours must be a minimum of either 12 or more credit hours per term or the equivalent number of Continuing Education Units (CEUs) in a two-year Associate’s Degree program or four-year Bachelor’s Degree program at a college or university, or 9 or more credit hours or the equivalent number of CEUs during the summer semester.
  • Online or distance-learning, asynchronous (non-live) coursework is limited to no more than 6 credit hours per semester for someone enrolled full-time, or no more than 3 credit hours per semester for someone enrolled part-time or during a summer semester.
• Job training hours must be a minimum of 20 hours per week.

Approval
If you are determined to be eligible at redetermination, you will be approved for continued CCAP benefits for a new 12-month eligibility period. Before CCAP assistance payments can start, the Parent/Applicant and Provider Agreement (PAPA) must first be signed by you and the provider, and returned to the CCR&R within 10 calendar days of the date it is issued.

You will be responsible to pay copayments directly to your child care provider at the times agreed upon between you and your child care provider (i.e. weekly, bi-weekly, or monthly), unless you are eligible for a copayment waiver (Copayments are waived if family income is at or below 100% of the FPL or the child is in protective services). If a provider charges more than the maximum State child care payment rate, you will be responsible for paying any difference in amount over the State payment rate.


Termination
Your CCAP assistance may be terminated at redetermination if the CCR&R determines any of the following:

• Family income exceeds 85% of SMI for your family size.
• Applicant/co-applicant does not meet the employment/school/job training requirements.
• Employment/school/job training could not be verified.
• Family no longer resides in New Jersey or the county of application.
• Child no longer meets the age requirement.
• Redetermination application not completed/ supporting documents not provided within 30 calendar days of the date of the Notice of Redetermination.
• Parent/Applicant and Provider Agreement (PAPA) not signed and returned within 10 calendar days of issuance by the CCR&R.
• You are delinquent on a repayment agreement for a CCAP debt.
• Funding is unavailable.

• A family whose CCAP assistance is denied at redetermination may request a case and administrative review.
• If you wish to have a termination reviewed, you must first seek a case review through the CCR&R by a written request made within 10 calendar days of the date of the notice of the adverse action.
• If you wish to have the CCR&R’s case review decision reviewed by the Division of Family Development (DFD), you must make a request for an administrative review within 90 calendar days of the date of the adverse action notice.
• A request for an administrative review may be made by contacting DFD’s Bureau of Administrative Review and Appeals by any of the following means:

Call: 1-800-792-9773, prompt #6
Fax: 1-609-588-2149
Email: [email protected]
Mail: Bureau of Administrative Review and Appeals
         Division of Family Development
         P.O. Box 716
         Trenton, New Jersey 08625-0716

Your family and/or a specific child can be terminated from the NJ Child Care Assistance Program if:

• Your family's income exceeds 85% of the State Median Income for your family size. View the Income Eligibility Chart.

• You no longer reside in New Jersey.

• ​Your child no longer lives with you.

• You stop using child care or your child has been excessively absent.

• You provided inaccurate information on your application that affects your eligibility. 

If your child care services are negatively affected by a CCR&R action, such as denial or reduction of child care benefits, termination of child care assistance or you are required to repay any child care benefits, you may request a CCR&R case review and then a DFD administrative review (appeal).

If you wish to contest the CCR&R action, you must first request a case review by the CCR&R Review Committee. You must contact your CCR&R within 10 calendar days of the date of the notice or letter about the action.

If you are not satisfied with the CCR&R case review decision, you also may request an administrative review by DFD’s Bureau of Administrative Review and Appeals (BARA).  Administrative review requests must be submitted within 90 calendar days of the date of the notice or letter about the action. Submit your request along with copies of all documentation concerning the action to:

Bureau of Administrative Review and Appeals
Division of Family Development
PO Box 716
Trenton, NJ 08625-0716

If child care assistance to your family is terminated or you are disqualified from receiving CCAP benefits, payments to your provider will end on the effective date of the termination and/or disqualification and will not continue during the appeal and review process. If the outcome of the CCR&R case review and/or the BARA administrative review is in your favor, services will be restarted or resumed as long as funding is still available. 

If you believe a child is in immediate danger, call 911.
 
If you have a concern or complaint about your child care provider, you have the right to file a complaint with the Department of Children and Families, Office of Licensing by calling 1-877-667-9845 or online. Complaints may be made anonymously.
 
If you have reasonable cause to believe that a child has been subjected to abuse or acts of abuse should, you should immediately report this information to the State Central Registry (SCR) at 1-877 NJ ABUSE (1-877-652-2873). A concerned caller does not need proof to report an allegation of child abuse and can make the report anonymously.

Parent Brochure
(generic info for before you apply for benefits)
English | En Español

Parent Handbook
(info for when you've been approved for benefits)
English | En Español

Other Information
Income Eligibility Schedule
Maximum Child Care Payment Rates
Copayment Schedule